Ordering Policies and Procedures
- All order forms must be
completed in full by the client before reproduction is done
- The Archives charges a commercial
rate for commercial use. It is defined as for-profit use in non-academic
magazines, newspapers, film, television, use in offices or restaurants,
and use in advertising such as program brochures, calendars, posters,
place mats, post cards. It is exclusive of publications which promote
the University of Alberta or its Archives. Fees will be assessed
according to the nature and scale of the venture where the UAA holds
copyright. The UAA may grant clients a once-only, world-wide,
non-exclusive use of the material requested.
- Clients may pick up their
orders without incurring a shipping and handling charge or may have them
mailed or couriered to them at a shipping and handling fee.
- Courier fees are at the
expense of the client and arrangements must be made by the client for
- The UAA shall charge
Univerisity offices through indents. Offices must supply both
speed codes and chart account numbers to complete orders. Orders will
not be filled until the speedcode and chart account numbers are supplied.>
- GST and shipping and handling
fees are not charged to University Units.
- GST is charged on all orders
not directly affiliated to a provincial or federal government office.
- Payment may be made in cash,
cheque or by indent in the case of a University unit.
- Invoices are available to all
orders of $50.00 or greater. Otherwise all non-university orders must be
paid by cash or cheque and the UAA will supply a receipt. Orders will
not be filled until payment is received.
- University collection
procedures will be followed if invoices are not paid promptly.
- Regular digital service is
two (2) business days from date of order.
- Copies are provided for
research and private study purposes only. Please submit a "Request for
Permission to Publish, Exhibit or Broadcast"
form if you are planning to
use any copy for purposes other than research and private study.
- Clients may request to use
their own photographic or scanning equipment but will be charged the
regular $15.00 plus GST for each image reprodused.
- The use of flash is not
- Use of photographs from the
University Archives in publications must be appropriately attributed
with full citation to the University of Alberta Archives.
Whether private records or university documents, all archival records carry a set of potentially complex unique characteristics that make their citation more difficult than published, library material. To capture the precise provenance details for an archival citation may require additional research. In general an archival citation progresses from the specific to the general. A full item-level citation requires a title and date of the item, the name of the series (if appropriate) followed by the name of the fonds and its identifying number ending with the name of the institution.
Dr. H.M. Tory to C.S. Burgess [ca. 1913], Correspondence, Acc#71-213-1-6, C.S. Burgess Fonds, University of Alberta ArchivesM
The Chicago Manual of Style (14th Edition) provides a thorough overview of documentation in Chapter 15. Section 15.277 concerns "manuscripts" and section 15.402 concerns "unpublished material.".
For details of any specific citation researchers should consult an archivist.
The Archives holds some records containing personal information subject to the Alberta Freedom of Information and Protection of Privacy Act. The Archives observes the privacy provisions of the Alberta Freedom of Information and Protection of Privacy Legislcation. Some material may not be available for reproduction. Researchers are encouraged to consult an archivist for further information.
Researchers can download our Order Form and e-mail it to firstname.lastname@example.org at the Archives.